In/Out Reports Definition

This feature is used to define customized In/Out reports with automatic execution parameters.

NOTE: Reports can be defined with automatic settings  so they are generated when you need them or can be requested manually  using the “In/Out report request” button. When requested manually, automatic settings are ignored .

Defining In/Out Reports

1  - Under the Report  toolbar, click the In/Out Report button.

2  - If you select the Doors  option, only the doors defined as “In/Out” doors (in the Door definition menu) are displayed. Check the View deleted doors  to add deleted doors to the list. When you select the Door group  option, the View deleted doors  option is disabled. The system displays the door groups of your system; then you may select one.

3  - Check the Overwrite existing output file  option if you want the system to replace the existing file. If you leave this option unchecked, the system will create another output file.

4  - Select Display Hours and Minutes to add them to the report.

5  - Select the Card  tab to add other filters for the report.

NOTE: The Card type  tab appears when the Use card type as filter box is checked.

6  - Select a filter index, then select a filter mode ( None , Include , Exclude ). If you have selected a filter index, select the filter mode and enter the value range in the Upper/Lower boundary  fields. To include all the fields, leave the filter mode to None . For example, if you select Card number as the Filter index, leave the filter mode to None  so that all events triggered by cards will appear in the report.

7  - To add information in the sort criteria, select an item from the Additional information  drop-down list.

NOTE: Repeat these steps for all the card information fields that are listed in the filter index field. You could use the card user name and specify A to F in the Upper/Lower boundary  fields for the system to include events in which the defined card numbers appear but only for card users whose names begin with A to F (G and up will not be included even if the card number is included in the range).

8  - Select the  Card type tab if it is displayed, then specify the Card types that will be included in the report. This tab appears if you have checked the Use card type filter option.

9  - Select the Automatic report schedule tab to specify information for automatic reports. For details, see Defining Automatic Report Schedules.

10  - Select the Automatic report output tab to define automatic output settings for your reports. Click here for more details.

11  - Select the Rules  tab to define the rules of In/Out in employee time reports. Rules can be created to define periods of time as specific values. For example, all employee entries between 7:50 AM and 8:15 AM can be defined as the value of 8:00 AM on reports.

•   Select the Keep only the first entry (first IN) and the last exit   (last OUT)  option to get the time lapsed between the first reading of the card on an entry reader and the last reading of the card on an exit reader.